Terms and Conditions:
Restrictions
The Clubhouse is NOT available for youth functions or 21st birthday parties
The Clubhouse is NOT normally available for hire after 4 pm on Fridays.
The Sir Peter Blake Lounge is not included in the hire but will be made available for clients’ use when not required for a Club activity (see diagram below).
Smoking or vaping is not permitted in the Clubhouse.
Numbers
The Clubhouse can accommodate a maximum of 120 at a sit-down dinner. If formal seating is not required, the maximum is 150 which may be arranged at additional cost.
Hire Fees
Hire fees are inclusive of GST, and based on numbers attending. “With Bar Service” includes the cost of staffing and of the Special Licence required by law.
Hire Period
The hire period is for 8 hours. This is nominally from 0800 – 1600 for daytime bookings and 1600 – midnight for evenings.
Other time frames may be agreed to meet specific requirements. Evening functions must end by midnight. Access outside the approved hire period may be arranged for preparation and reinstatement provided this does not conflict with other Club requirements.
Hire Payment
A deposit of 50% of the appropriate hire fee is required with application to secure a booking.
The balance owing will be invoiced and must be paid not later than 1 month prior to function.
Cancellation
- > 3 months prior to function: Deposit refunded in full.
b. 3 to 1 months prior to function: 50% of deposit refunded
c. < 1 months prior to function: No refund of deposit.
If a Special Licence has been purchased the cost will be deducted from any refund.
Costs Incurred
The applicant authorises the Club to charge any additional costs not covered by the hire fee that may be incurred by the Club as a result of incidents or damage arising from the applicant’s use of the Club’s premises.
Catering
The Club’s caterer has first option to cater for all functions at the Club.
Applicants should contact the club’s caterer, Alan of Chateaubriant to discuss options and costs or other caterers supplied by the Booking Manager.
Arrangements for catering and payment thereof are between the applicant and the caterer.
An applicant may apply for approval with the Booking’s Manager to make their own arrangements for catering. If approved, an additional charge of $200 will be made for use of the Club kitchen facilities, utensils & cleaning.
Menus Must be shared with Booking Manager to ensure it meets any legal requirements
Table Linen
Provision of tablecloths and napkins, if required, will be the responsibility of the applicant. This may be arranged with the Bar Manager and the cost settled with the bar tab.
Preparation
The applicant is responsible for any required re-arrangement of furniture, decoration, etc. and for subsequent reinstatement or removal. Staff assistance may incur an extra charge.
Bar Service
All beverages (both alcoholic and non-alcoholic) must be purchased from the Club’s bar and consumed in the clubhouse building or on the deck.
BYO is NOT permitted
The bar may be operated only by the Club’s licensed bar staff.
Licensed hours are restricted from 11:00 am till midnight or as noted.
All beverage costs must be settled with the Bar Manager at the end of a function.
Applicants should contact the Club’s Bar/Events Manager, Kirsty McPherson, phone 027 2070 449 or email kirmac@xtra.co.nz to
discuss arrangements.
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