The Devonport Yacht Club Inc

Application for Haulage (34kb PDF) 

Haulage Manual  A "must read" for all prospective boat haulers

Cradle Details  Does your cradle measure up?

1.       Eligibility

a.       Haulage is only available to full members of more than six months standing with mono hull boats of a displacement, less than 10 tones.

b.       If the boat is owned in a partnership then all owners should be members for haulage purposes.

c.       All applications to haul will be on the haulage form and in the hands of the haulage master by no later than the thirtieth of April.

d.       Vessels that have been outside New Zealand coastal waters cannot be hauled until:

• The Haulage Master is in receipt of a MAF Certificate for the vessel that states the hull of vessel is free from foreign organisms, or

• Proof that the vessel has been hauled and the hull cleaned elsewhere in New Zealand since its return from international waters.

e.       No member will be entitled to the privileges of the club haulage until his/her craft's name is clearly displayed, in minimum of 50mm high letters, thereon to conform to Auckland Regional Council regulations.

f.       The following are the only exceptions to a. to e.

• Boats which have traditionally used the haulage facilities.

• Where a person has been a member for less than six months, their boat will only be hauled if space is available after the thirtieth of April cut off date for applications.

• A multihull will only be hauled on the eastern slipway if all of the above conditions are met and there is space available after the thirtieth of April cut off date for applications. A fee commensurate with the space will be charged.

2.       Haulage Applications

a.       So that the Haulage Committee may take an accurate assessment of the space requirements for winter sites, it is essential that the "Application for Haulage" form is completed and returned to the club secretary or haulage master, along with a non refundable depost if $100.00, not later than the 30th April.

b.       Applications will be on a first come first served basis where possible.  Applications for winter haulage received by the 30th April will have absolute priority over available space on the section.

c.       Late applications will be considered in the light of space available, with the possibility that a winter site may be refused.

d.       Winter haulage will not be granted to members who are in arrears with accounts.

e.        Demand for winter haulage may exceed the space available on the section and in the event, the club will limit a number of boats to short term haulage.

f.       Before winter haulage commences all boat owners are required to attend a working bee and an informal meeting (which will be held on the day of the working bee) to discuss the requirements of haulage.

g.       Failure to attend on the day of the working bee, and the informal meeting, may exclude that person(s) from haulage.

h.        Winter Haulage starts in May and ceases on or about the second weekend in November (Decided annually by the Haulage committee).

i.        Persons wishing to have their boat hauled are to make themselves familiar with the contents of the Haulage Manual, a copy of which is held in the Clubhouse and which will be made available to them on request.

3.       Sale of Boats while on the Haulage Area

Should a boat be sold while on the section or slipway:

a.       The new owner is required to Join the club to gain access to the club's facilities and abide by the club's rules.

b.       Club members are obliged to point this out to prospective buyers.

c.       Members must notify the club of the sale of their boats when the sale is finalised.

d.       The vendor member is still liable for all charges and penalties owing to the club in respect of the boat involved, and is also responsible for the activities around the boat until such time as the new owner/s is an approved full member of the club.

4.       The Haulage Process

a.       Haulage is a co-operative effort using volunteers. The haulage master or his nominated representative, who shall be a trained winch operator, only advises on the haulage work in hand and remains at the winch controls.   A second Haulage Operator will act as Haulage Foreman liaising with the boat-owner and the first Haulage Operator at the winch to ensure that the haulage is carried out in a safe manner and will delegate other persons to assist with particular aspects of the haulage process as may be required. However, the boat-owner retains the responsibility for the haulage of his boat.

b.       No person shall use the club's gear for hauling up, launching or otherwise, unless they are a nominated haulage operator. No person shall remove a boat from the section without prior approval of the haulage master. All movements must be under the control of the haulage master or his representative.

c.       The boat owner is responsible for the prior organisation of all labor for the control of his boat, laying out and use of the clubs gear, moving his boat, replacing the club's gear in the workshop and immediately removing all his own gear and debris from the section.   The slipway trolley should be greased by the boat-owner after every time it is used.  A capable crew of at least three able-bodied adults is necessary, for the safe and efficient movement of most boats.

d.       All vessels hauled out must have work carried out on a regular and methodical basis, thus ensuring their target downhaul date is achieved with a minimum of frustration to owner and neighbouring vessel owners alike.

e.       All basic functions, i.e. scrubbing off, rubbing down and other dirt and dust producing work should be carried directly after uphaul and completed in the shortest period of time possible. This allows for lost time, due to inclement weather later, also giving the longest time span to pick the right conditions for final painting, etc.

f.        Interior work should only be done when exterior work is finished, or if not possible due to weather, or owner's other activities, daylight conditions or similar genuine reasons. Final painting, etc should be carried out sufficiently before downhaul to allow for hardening and with regard to neighbouring boatowner's activities.

g.       Your haulout period must be a time of full co-operation with other section users. At the first opportunity, discuss with work programmes with adjacent boatowners in order that clashes do not occur later, which lead to ruined work and frayed tempers. If you have any concerns regarding your haulage obligations, please contact the Haulage Master.

h.       The Haulage Committee in consultation with boatowners sets Uphaul and downhaul dates for winter haulage. The actual uphaul and downhaul dates will be confirmed by the Haulage Master on the noticeboard / Haulage Board. Adverse weather may force last minute changes to these dates. All owners should be ready to haul as soon as the preceding boat is in position. If you have any particular requirements, please contact the Haulage Master. However it may not be possible to please everyone.

i.        It should be noted that if a boat owner deviates from these Rules of the Devonport Yacht Club in any way without the consent of the Haulage Master or his appointed representative, then the Devonport Yacht Club may impose a financial penalty. Other member's boats or cradles or property damaged may claim financially from that boat owner.

5.       Cradles

a.       The proper assembly of the cradle is the responsibility of the boat's owner (s). All bolts and mechanical fastenings should be in good condition and properly tightened.

b.       The materials the cradle is constructed from should be of sufficient strength to cope with the stresses of hauling the boat over an uneven surface.

c.       Steel cradles shall have a minimum of 25mm of hardwood on the underside of the main bearers.

d.       All cradles will have fore and aft spreaders and diagonals between the main bearers to prevent twisting during side haulage.  (A diagram of a typical cradle is included in the Haulage Manual).

e.       The haulage master or his representative retains the right to refuse haulage of boats on sub-standard cradles.

f.        Cradles will fit on one trolley only and will not use two trolleys. This is due to the slipways not being of one continuous angle.

g.       Bottle screws and chains have inherent problems and should not be used unless a current test certificate is available.

h.       Cradles must be clearly named and must meet the club's standards for size and construction.

i.        Cradle bearers may be stored as directed in designated areas over summer.

j.        Cradles for boats that have not been used in the last two years must be removed from the club premises. If said cradles are not removed the Club may remove or dispose of these cradles as the committee sees fit.

k.       Cradles must be dismantled and removed from the vicinity of the slipways within 24 hours of launching.

l.        The Haulage Committee has the right to charge a penal rate for the storage of any cradle not complying with rule 5j and 5k.

m.      On the base of steel cradles, no timber shall protrude beyond the steelwork in any direction.

6.       Usage of Facilities

a.       Noise nuisance to the community is not permitted. Halyards must be removed or effectively secured; mechanical equipment effectively silenced.

b.       Spray painting and sandblasting is forbidden.

c.        A rubbish collection is not provided. All rubbish must be removed from the section immediately.

d.        All materials removed from boat, ie: loose paint, shavings etc, must be removed from the area around the boat daily.

e.       The club does not allow the stowage of flammable materials in member's boats (including fuel and outboard motors) hauled out on the section.

f.        The club does not allow the use of battery chargers in member's boats hauled out, unless there is a responsible person in attendance whilst battery charger is in operation.

7.       Liability

a.       Members of the Devonport Yacht Club are reminded that the hauling out facility and side haulage is a cooperative service allowed by the club within certain guidelines for the benefit of full member's only.

b.       The club therefore takes no responsibility whatsoever for damage to vessels either in the course of hauling out, launching, side hauling or during their storage on the hard adjacent to the yacht Club.

c.       Vessels being hauled must be covered by Insurance that will protect the owner and the club from any liability while it is hauled and stored on the Club premises using the Clubs equipment.   The Haulage Master may require to sight an Insurance Cover Note before permitting haulage.  The risk in the vessel at all times remains with the owner who has final responsibility for the safety and security of the vessel.

d.       It is the owner's responsibility to become familiar with the haulage gear and procedures and to ensure that the people working around his boat do not get injured or take risks.

e.       It is the owners responsibility to keep the area tidy and free from all hazards (see also rule 6e above ).

8.       Penalties

a.       Boats not launched within a reasonable time of their down haul date and which have to be moved to allow the movement of other craft, shall be liable for extra haulage charges of $30.00 per movement.

b.       Boats, that are unable to be moved and hold up the launch of other, craft thus incurring a penalty for those craft. Will be liable to all penalty payments for those craft.

c.       Boats on still on the section one week after the end of winter haulage will be charged a penalty rate at $1.50 per metre per day for the first two weeks, thereafter it will double for the next four weeks and continue to double thereafter every four weeks.

d.       Cradles shall be dismantled within 24 hours and stacked neatly in the areas provided.  Failure to do so could require the removal of the offending cradle and a penalty charge for both the dismantling and the storage of said cradle.

9.       Winter Haulage

a.       Winter Haulage begins in May and can be applied for by filling out a Haulage Application Form.

b.       Up haul is expected to start from mid May and finish by the first weekend of July.

c.       Down haul starts at the beginning of the fourth week of September weather permitting. Down haul is expected to be completed by the second weekend in November weather permitting.

d.       This allows 2 periods of six weeks for short term haulage on the slips.

e.       Haulage Application Forms (small version) are in the yearbook while in autumn, the large version will be available in the foyer of the club.

f.        Boat in the Way: If a boat is impeding haulage, the club will make every endeavour to contact the owner to get him to shift the boat. If these best endeavours are to no avail then the club reserves the right to move the boat with no liability to the club or club members and will charge the owner for this move. Any boat unable to be moved which hinders the timely launch of another vessel or vessels beyond the winter haulage cut off date may be liable for the penalty payments of all effected boats.

10.     Winter Haulage Charges

a.       Haulage charges include up haul, down haul, floodlighting, power, water blasting and water.

b.       A scale of charges according to a boat's length overall is reviewed each year by the committee.

c.       The club management / committee reserves the right to decline any application for haulage without stating its reason.

d.       Any vessel remaining after winter haulage the owner shall be liable to pay from the date winter haulage expires until removal of his boat, the daily penalty rate applicable.

e.       All bills to be paid before launching.

f.        Bills will be presented at the time of haul out or very shortly after.

g.       Winter haulage charges as at October 2009 (excluding GST)

          i.     Short Term - (up to 7 weekends)

           ii.    Long Term - (over 7 weekends)

h.       Up one week end and down next weekend. Summer haulage rates apply (only on club universal cradle).

11.     Summer Haulage

a.       Summer haulage is short- term haulage.

b.       No boats will be side hauled during summer except in exceptional circumstances sanctioned by the general committee.

c.       The maximum period on the slipway without specific General Committee approval is one week with your own cradle.

d.       Boats slipped on the upper trolley of the eastern slipway must fit in with those on the universal. And time on slipway will be charged accordingly.

e.       From the 1st of December, the club has available a universal cradle on the lower trolley on the eastern slipway. Early bookings are advisable and an "Application for Haulage" form must be filled in and put in postal slot on clubhouse wall by the wheel chair lift. Also mark the time and date with chalk on blackboard above phone in clubhouse foyer and inform the Haulage Master.

12.     Summer Haulage Charges

a.       Summer Haulage Charges as at October 2009 (excluding GST) are :

          (An additional charge of $3.50/day will be levied for the use of the Universal Cradle)

13.     Crossing the Section

a.       Crossing the section with a new boat is generally limited to the summer period.

b.       Applications must be in writing to the club secretary at least one month ahead to ensure proper consideration by the committee and reservation of space on the section.

c.       The maximum period permitted on the section is one week, without specific General Committee approval for extra time.

14.      Crossing the Section Charges

a.        Crossing the Section Charges as at October 2009 (excluding GST) are:

15.     Notes

a.       Length overall includes bowsprit, bumpkin and boarding platform, unless the owner is prepared to remove them when asked by the Haulage Master or his representative.

b.        All accounts will be rounded up to the nearest whole dollar and are to be paid before launching.

16      Haulage Committee

17.      Authorised Winch Operators 

18.     Return the Application Form to:

The Secretary
The Devonport Yacht Club (Inc)
PO Box 32 0036
Devonport
AUCKLAND 0744

Document updated September 2009